Terms and Conditions

When registering online, you are asked to review and agree to the following terms and conditions:

Payment Terms
Invoices have a payment term of 14 days from the date of issue. Full payment of invoices must be settled prior to the event. Registrations received within 30 days of the commencement of the event need to be settled within 24 hours or prior to the event, whichever is sooner. Failure to make payment as required may result in cancellation of registration.
Voluntary Cancellation

Cancellations of a registration must be advised via email to the Meeting Office. Verbal changes or cancellations cannot be accepted.

Should you decide to cancel your registration or any social function tickets, the following refunds will apply from the date of receipt of notification:

On or before Friday 8 May 2026: 100% refund less an administration fee of $110
On or before Sunday 7 June 2026: 75% refund less an administration fee of $110
On or before Monday 6 July 2026: 50% refund less an administration fee of $110
After Tuesday 7 July 2026: No refund available, however an alternative delegate name may be provided by email and the booking and funds will be allocated accordingly.

Refunds will be returned by the same payment method as the original receipt of funds.

If accommodation has been secured through the ASM website, please refer to the individual cancellation terms and conditions for each individual hotel.

In the case of extenuating circumstances, a refund outside of these terms and conditions may be considered by and at the discretion of the ANZAOMS upon application.

If the ASM converts to a hybrid format in-person to virtual registrations may be permitted and will be processed on a case-by-case basis following application to the ASM office.

Meeting Cancellation or Postponement

ANZAOMS 2026 & NZAO ERDG may cancel or postpone the Meetings due to circumstances beyond its reasonable control, including but not limited to Acts of God, terrorism, war, strikes or industrial action, fire, explosion, inevitable accident, breakdown of property, changes in law, or pandemics or global health crises. Due to the nature of the event, it may be reasonable to postpone the event(s) to a later year and/or to change the location for the Meetings.

In the event either Annual Scientific Meeting is not able to proceed as planned, and is moved to a virtual format, your registration will be transferred to a virtual registration. If you choose not to attend the virtual Annual Scientific Meeting, ANZAOMS 2026 ASM or NZAO ERDG Meeting will not be required to refund any part of the Meeting registration fees.

In the event of postponement of either Meeting, if, when requested, you advise that you are willing to attend the rescheduled Meeting, ANZAOMS 2026 or NZAO ERDG will transfer the registration and guarantee the same conditions and equivalent registration entitlements (subject to reasonable modification and availability) at the rescheduled event.

If, at a later date, you then choose not to attend the rescheduled Meeting, the ANZAOMS 2026 or NZAO ERDG will not be required to refund any part of the Meeting registration fee. In the event of a full cancellation of either Annual Scientific Meeting by the ANZAOMS 2026 or the NZAO ERDG, you will be entitled to a full refund of the amount of the relevant Meeting registration fee received.

The maximum liability of the ANZAOMS 2026 and the NZAO ERDG under these Terms and Conditions is limited to a refund of the relevant Meeting registration fee paid with no additional liability for travel costs, hotel costs, or any other associated costs

Delegate Cancellation – Medical

If, on medical grounds, you are unable to attend either Meeting, you must cancel your attendance in writing by email to anzaomsasm@wsm.com.au. If applicable, for ANZAOMS a ASM Record Only registration may be offered with any difference in price refunded. No record option will be available for NZAO ERDG.

A full refund may be provided at the discretion of the ANZAOMS 2026 or the NZAO ERDG, however you may be asked to provide additional details.

Insurance

Participants are strongly advised to secure appropriate travel and health insurance. Delegate registration fees do not provide any such insurance coverage. ANZAOMS 2026, NZAO ERDG and the Meeting Office accept no responsibility for any loss in this regard.

Disclaimer

By registering, you acknowledge and consent that during your attendance at either meeting your image or voice may be recorded via video, photography or by any other means by an officer or official of the Meeting, which may be distributed or published at the discretion of either Meeting. If you do not wish to be recorded, you are required to formally advise the Meeting Office in advance by email.